Protecting your Data – Our Policy

Belfast Pride is a Data Controller under the General Data Protection Regulation (GDPR).  Belfast Pride is committed to protecting your privacy and to processing any personal data submitted by you in a manner which meets the requirements of the law as laid out in the Regulation.

Belfast Pride collects data relevant only to the operation of different aspects of the festival, this is the lawful basis for processing as defined in legislation, including but not exclusive to:

– Processing parade applications to ensure that a range of conditions and specifications are met as required by relevant Parading and other legislation, Belfast Pride Terms and Conditions, Custom & Practice and Crowd Safety.

– Processing applications for Pride Village to ensure that we meet conditions required by relevant legislation, site Conditions of Use from the Department for Communities and the River Manager and to ensure that the aims of the event are met.

– Processing applications for event tickets for free events where this is a security requirement of the venue, eg Belfast City Hall.

– Maintaining verifiable records of enquiries on all aspects of the festival for legal purposes, insurance purposes and quality checking.

– Processing applications for volunteer positions using fair and transparent Human Resources principles.

– For the operation of financial procedures in line with our Financial Policy and procedures required by funders covering Tenders, Quotes, collection of fees and charges, payment of fees and charges owed and debt collection.

Belfast Pride application procedures will always ask for your consent so that you can submit information and personal data on a transparent and verifiably consensual basis.

What we collect:

Belfast Pride will retain all the information and personal data that you provide and data points may include:

  • Name
  • Postcode
  • Contact details
  • Details of your group / organisation
  • Details of financial transactions
  • All correspondence relating to your interaction with Belfast Pride

Belfast Pride will not use the information and personal data submitted by you for any purpose not related to the original interaction.

Belfast Pride will not routinely disclose your personal data to another person or organisation without your consent. However, Belfast Pride may have to disclose without your consent where a disclosure is required by law.

Confidentiality

Taking part in public Belfast Pride events cannot be used as an indication of a person’s sexuality or gender identity. Belfast Pride will be careful to ensure that data cannot be used to make assumptions about a person’s sexuality or gender identity or ‘out’ someone, in addition to the provisions already described above. When promoting participation or responding to enquiries on participation, we will only use the name of an organisation and will not name individuals unless they have given consent.

Information Storage

Belfast Pride maintains a paper free office environment and does not keep paper records other than historical records prior to 2016 which will be kept for seven years, except where they are deemed to have historical or archive value.

Paper forms and correspondence are scanned, uploaded to a cloud service and paper versions are then shredded.

Information is never held on laptops, other computers, phones or other devices and is held in cloud based storage systems underpinning the services we use – Google LLC, Kashflow, Typeform, WordPress and Dropbox, with physical locations in Dublin, London, Frankfurt and the United States.

Security Breaches

We believe that our cloud based information storage gives the best possible data storage security but in the event of a breach in any service, we will follow GDPR guidelines and notify you as soon as we can and within the 72 hours laid out in the regulations. We will also pass information on any breach to the Information Commissioner’s Office within the 72 hours laid out in the regulations

We will pass on the assessment from our service provider as well as our own to make sure that you know what has happened with the security of your data as the top priority.

Your Rights:

Access – The right to access aims to offer complete transparency in data processing and storage, we do not collect data points that are not related to the lawful basis of delivering the festival.

You can request a copy of the data we hold at any time by emailing us at: data@belfastpride.com

We may follow up your request by using another method to verify your identity but we complete the request within 28 days.

 

Deletion – The right to be forgotten gives you the right to have information held on you erased, to stop further collection and processing of the data. To take up this right, tell us that withdraw your consent to allow us to hold your information by emailing us at: data@belfastpride.com

We may follow up your request by using another method to verify your identity but we complete the request within 28 days.

 

Portability – you have the right to take the data that we hold and move it to another Data Controller.  To take up this right, tell us that withdraw your consent to allow us to hold your information and that you want to move it to another Data Controller by emailing us at: data@belfastpride.com

We may follow up your request by using another method to verify your identity but we complete the request and forward your data within 28 days.

 

To find out more or ask a question:

Email: data@belfastpride.com

Post: Belfast Pride. First Floor, 109 – 113 Royal Avenue, Belfast, BT1 1FF

Phone: 9023 2447

 

If you want independent advice you can contact the Information Commisioner’s Office for assistance.

Helpline: 0303 123 1113